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Do your current video conferencing room solutions meet your needs? Many businesses began with a “toe-dip” into video conferencing technology, taking advantage of free solutions available in the market. But now that time has gone by, do you see how your organization could benefit from more collaborative and secure systems? It might be time to make the leap and invest in longer-term solutions.

The Premier AV Tech team is here to assist you in reviewing options and installing updated video conferencing room solutions in your San Francisco, CA, office. Continue reading for things to consider before selecting new technology.

SEE ALSO: Avoid Online Meeting Disasters with an Upgraded Conferencing System

How Much Will It Cost?

Moving from a free solution to a paid one can be a substantial cost for many businesses. But to make the most sense of the additional investment, consider the benefits your organization will gain.

• Marketing teams can upgrade their system to offer more webinars or create videos to increase sales leads.
• HR teams can use the upgraded system to provide large-scale employee training or record training for future use.
• Business development teams can reduce travel expenses with high-quality, reliable solutions for client conversations.

These are just a few items to consider when evaluating the potential cost increase.

Unified Communication Systems Provide the Perfect Solution for a Growing Hybrid Workforce

At Premier AV Tech, we provide easy-to-use technology that enhances the user experience and unifies businesses’ communication and technology systems. This may involve incorporating the latest audio-video technology, commercial automation, and security solutions. 

Unified communication systems are one of these solutions. They have grown tremendously as the remote workforce challenges our preconceived notions of the requirements for a collaborative and productive team. One of our many partners at Premier AV is Zoom, a communication platform that allows users to connect via audio, video, chat, and phone no matter where they are in the world. 

In 2022, Gartner, a trusted source for organizations looking to incorporate cutting-edge technology solutions, named Zoom a world leader in Unified Communications as a Service (UCaaS) for the third year in a row. Let’s explore what this solution provides and how UCaaS strengthens employee engagement, enhances collaboration, and reduces costs at your business in San Jose, CA.

SEE ALSO: Beyond the Basics of Office Networking

The Zoom Solution

Zoom simplifies communications with its video-first unified communication system, bringing together video meetings, conference room systems, webinars, voice, chat, mobile devices, and phones. Enterprise-grade solutions include Zoom Phone, Zoom Team Chat, Zoom Meetings, and Zoom Whiteboard.

Explore the Possibilities of Upgraded Conference Rooms or Huddle Spaces

Not everyone works in a traditional office setting anymore, especially with the vast workplace changes that have occurred in the workforce over the last few years. There’s been a massive shift toward hybrid and fully-remote work environments, which has left many companies in the Santa Clara region looking for new ways to collaborate and brainstorm.

But for employees that still come into the office, whether it be full-time or part-time, having BYOD meeting spaces is imperative. The simplicity of walking into an office with your own device, connecting it, and starting a presentation or sharing your ideas is paramount in this day and age.

Keep reading below to explore how to transform your California office space and hold more engaging meetings for you in-house and remote employees!

SEE ALSO: Here’s How to Have the Best Meeting Imaginable

Less Stress

Imagine coming into the central office for a big meeting. As you commute to work, you realize you left your laptop bag by the garage entrance. You only come into the office once a week these days, so getting ready for work and out the door on time gets you flustered some mornings. Once you make your way to the conference room for your big presentation, you realize the room’s IT-managed computer doesn’t have the latest updates. You’re forced to spend half an hour upgrading software before you can even pull up your cloud storage and open your presentation. 

Bring Your Employees to the Modern Era with Cutting-Edge Solutions

Let’s face it. The business world has changed dramatically over the last few years, with many teams moving from a solely in-person workforce to a hybrid team that splits their time between the office and their San Jose-area home. 

Staying connected is imperative, and innovative technologies are available that encourage your staff to collaborate like never before with audio-video conferencing solutions. Want to discover more? Keep scrolling below to learn two reasons you need to upgrade the existing setup in your California office.

SEE ALSO: View Our Project Gallery for Inspiration

Improve Collaboration

Collaborating and brainstorming are essential in the office, so ensuring staff members can be seen and heard clearly is our primary concern when developing a new audio-video conferencing project. Tabletop and pendant microphones ensure ideas are heard, and in-ceiling and in-wall speakers reduce tabletop clutter while sharing messages from remote meeting attendees. 

The video display shows crisp, vibrant images of slide decks and Zoom or Google Meet meeting attendees – think of the opening credits of The Brady Bunch but in 4K! Cameras positioned at the front of the room and above the TV display allow every in-office meeting attendee to be seen. Now, all your employees need to do is brainstorm and make business decisions!